Claims

Here you’ll find all the materials to help you complete your claim accurately. We’ve included easy‑to‑follow summaries, guidance documents, and the slides from our recent webinars to walk you through the claims and sampling process.

Final Claims Guidance

 

Final Claim Required Documents

  1. Grant Claim Form (Excel): Use your bespoke spreadsheet to report on expenditure transactions, outputs, outcomes and procurement activity.
  2. Final Progress Report: Download the Final Progress Report template below then use it to report on progress and lessons learnt.  A Final Progress Report must be submitted as part of your final claim, even if no expenditure has been incurred in the last claim period.
  3. Evaluation Report: You must include at least a Draft version of your project Evaluation Report with your final claim. A Final Evaluation Report must be submitted by your deadline, which is the later of 1 May 2026 or 1 month after your project end date. As a minimum, the Executive Summary of the Final Evaluation Report must be available bilingually in Welsh and English. 

 

Submitting a Final Claim

  • The Grant Claim form, Final Progress Report and Draft/Final Evaluation Report should be submitted together by email to the regional team at SharedProsperityNorthWales@gwynedd.llyw.cymru by the deadline noted in your grant award or grant variation letter.

Final Claim Progress Report Template

Claims Guidance

Required Documents

  • Grant Claim Form: Each project will receive a bespoke Grant Claim Form. Use this form to report on expenditure transactions, outputs, outcomes and procurement activity.
  • Progress Report: Use this form to report on progress and risks. A Progress Report must be submitted with every claim, even if no expenditure has been incurred.

 

Submitting Claims

  • The Grant Claim form and Progress Report should be submitted together by email to the regional team at FfyniantGyffredinGogleddCymru@gwynedd.llyw.cymru by the deadline for each claim cycle (information can be found in your Grant Funding Letter)
  • We aim to process payments within 10–15 working days of receiving a complete claim.

Webinar: Claims Process – 2 October 2025

The slides below provide a summary of the key points covered, along with a selection of the questions and answers raised during the webinar.

Webinar: How to Respond to a Verification Sample Request – 4 November 2025

The slides below contain a summary of the key points raised during the webinar, and examples of sufficient evidence for the purposes of verification sampling, including samples of outputs and outcomes, expenditure transactions, and branding and publicity.

 

Outputs and Outcomes

Projects are required to deliver one or more of the Outputs and Outcomes set by the UK Government.

  • The list of outputs and outcomes for 2025-26 has been updated to make reporting easier.
  • The definition of each output and outcome remains the same as in 2022-25.

 

Definitions and Evidence Requirements

To definition and unit of measurement for each Output and Outcome is provided in the document below. The document also provides a list of the evidence required to confirm the delivery of each Output and Outcome.  It is not an exhaustive list but aims to provide consistency across the region.  Other types of evidence will be considered but need to be agreed beforehand. Should the evidence you wish to retain differ from the list please discuss with your local SPF team or Multi LA Lead in the first instance.

 

Webinar: Outputs and Outcomes – 16 September 2025

The slides below provide a summary of the key points covered, along with a selection of the questions and answers raised during the webinar.