Change Requests

What is a Project Change Request?

A Project Change Request is a formal way to ask for approval to make material changes to your funded project. These are changes that could affect your Grant Funding Agreement. They must be submitted to us via your Local SPF Team or Multi-LA Lead.

 

What counts as a material change?

Material changes include (but aren’t limited to):

  • Changes in the project ownership
  • Changes to the partnership that affects the strategic fit of the project
  • Reduction in Outputs/Outcomes by more than 20%
  • Reduction in UKSPF grant by more than 20%
  • Any increase in UKSPF funding
  • Any change (increase or reduction) in Match Funding
  • Introduction of a new expenditure heading
  • Movement of more than 20% between expenditure headings and Sub-themes
  • Movement between capital and revenue UKSPF funding
  • Addition or removal of a UKSPF Sub-theme
  • Removal of Outputs or Outcomes

If you’re unsure whether your change is material, please speak to your Local SPF Team or Multi-LA Lead in the first instance.

 

What about minor administrative changes?

Minor administrative changes that don’t affect your Grant Funding Agreement (and aren’t listed above) can be requested through your progress report and approved via email. Your Local SPF Team or Multi-LA Lead will advise you.

 

Important things to know

Changes are not automatically approved. You must discuss them with your SPF contact before submitting a request.

Local Authorities are not obliged to approve changes. They will assess your request before passing it to the SPF Regional Team.

All requests are reviewed thoroughly. Decisions are final.

Incomplete forms or missing updates to Annex B will delay processing.

Claims may be paused while your change request is under review.

You’ll receive a formal response within 30 calendar days of submission to the SPF Regional Team.

How are changes approved?

  • Material changes are approved through a formal letter of variation to your Grant Funding Agreement.
  • Minor administrative changes are approved via email confirmation.

 

Questions?

If you have any questions or need help completing the form, please contact your Local SPF Team or Multi-LA Lead in the first instance.